Office Administrator. Portugal (Vilamoura) 

Job Description

Office Administrator – Vilamoura 

We’re looking for an organised, detail-oriented, and proactive administrator to join our team based in Vilamoura. You’ll be at the heart of the business, ensuring our office runs smoothly and supporting the team in delivering first-class recruitment services across the Algarve.

What you’ll do:

• Handle daily administrative tasks (emails, scheduling, document management).
• Support consultants with candidate communication and interview coordination.
• Prepare job adverts and manage postings across platforms.
• Maintain databases, records, and CRM systems.
• Assist with invoicing, contracts, and general office organisation.
• Be a first point of contact for clients and candidates.

What we’re looking for:

• Strong organisational skills with a keen eye for detail.
• Excellent written and verbal communication.
• Proficiency in Microsoft Office / Google Workspace (experience with CRM systems is a plus).
• Ability to multitask and prioritise effectively.
• A positive, proactive team player.
• Fluency in English required; Portuguese an advantage.

What we offer:

• Friendly, supportive team environment.
• Opportunity to learn about recruitment and grow within the business.
• Central role in a fast-growing agency.

Licences and Qualifications

• Strong organisational skills with a keen eye for detail.
• Excellent written and verbal communication.
• Proficiency in Microsoft Office / Google Workspace (experience with CRM systems is a plus).
• Ability to multitask and prioritise effectively.
• A positive, proactive team player.
• Fluency in English required; Portuguese an advantage.